Employment Opportunities at MarineLab

Coordinator - THE POSITION HAS BEEN FILLED THANK YOU!

Liz at workOur beloved coordinator Liz Wood is retiring!  

Job purpose:
To process reservations, including payments, and to coordinate meals & housing for MarineLab programs; to act as administrative assistant to Senior Vice President and Directors.  This position is a purely office-based job that requires keeping tasks on track while supporting the efforts of the department leaders and the day-to-day related activities as a whole. This position interacts with almost every other position in the organization.  Highly customer service oriented.


Specific Key Responsibilities: Issue confirmations, invoice for deposits and balance payments, follow up on outstanding payments, process payments and refunds using our in-house software; collect and check liability waiver forms for students, identify medical or dietary special needs, and communicate same to appropriate staff; coordinate with cafeteria staff by providing meal schedules; coordinate with housekeeping staff by providing dorm assignments; prepare for each arriving group by making room signs, orientation clipboard; act as “front desk” person, including answering phone calls; process communications and distribute to appropriate staff; general office tasks such as making copies, answering inquiries either via phone or email, processing incoming and outgoing mail daily, and filing/organizing.

Specific Skills Required:

  • This is a very busy department and requires someone with strong interpersonal skills who will be proactive in following through to ensure that all requests are handled in a timely manner. 
  • The ability to handle a high volume of details and challenging scheduling situations at once is imperative, including dealing with frequent interruptions.
  • Detail oriented and flexible, with excellent time management skills. This position keeps a large and extremely busy department running smoothly.
  • Must be able to handle changes on the fly.
  • Strong organization and planning skills.
  • Self-directed, able to multi-task and prioritize.
  • Maintaining confidentiality is a must with the ability to communicate well with a multitude of personalities at many levels, from “helicopter parents”  and teachers to coworkers at various levels
  • Strong clerical and computer skills.
  • Familiar with Microsoft Office
  • Able to learn new software quickly
  • Excellent phone personality/ customer service skills

 

 

Columbia
Proud Pro Purchase Partner
DCF
Disney Conservation Fund
Grant Recipient

 

ORCA

Ocean Reef Conservation Association Grant Recipient